Arts and Sciences Council : Arts and Sciences Curriculum Course Submission Guidelines

The Arts and Sciences Curriculum Committee will assist you in guiding your course proposals or revisions through the separate check points toward publication in the University catalog.  To this end we are distributing this flow chart to give you some direction on your new course, course modification or curriculum change.

1. After a course or program proposal has been approved by your department, please appoint a faculty member who will act as liaison.  This person may be asked to attend Curriculum Committee meetings when the proposal is discussed and will be asked to attend the Council meeting when your course is on the agenda.

2. To submit materials for consideration, please fill out the new electronic forms at the Provost's Curriculum Tracking Webpage.  Any faculty member with a UTAD account may submit the forms.  There are provisions for attaching supportive material such as syllabi, letters of endorsement, etc.  Electronic submission will trigger an e-mail notification to the Chair of the College Curriculum Committee and the Assistant Dean for Student Services.

3. Send one paper copy of the proposal, signed by your Curriculum Chair and by your Department Chair, to Assistant Dean of Student Services Christine Habrecht at UH 3002, Mail Stop 906.

4. Curriculum Committee members will consider your proposal and may suggest changes. Before making changes, the committee will invite your liaison agent to attend a committee meeting to discuss your proposal.

5. When approved by the committee your proposal will be submitted to Council and placed on the agenda for a vote.  Agendas are mailed to Council members a week prior to the meeting. Council members are told that your course form is available on the web so they have a chance to view it before they come to Council.

6. Please ask your liaison agent to attend the Council meeting.  The curriculum committee will move acceptance of your proposal.  The Committee chair will introduce your department's liaison to the Council.  We ask that the liaison share with the Council the rationale behind the proposal. Council members are particularly interested in how students will benefit. They appreciate meeting a new course's author and hearing the author's rationale for writing the course. There may be questions from the members prior to the vote.

7. The College will have the signed original at the Council meeting scheduled for voting on the proposal.

• If Council approves the proposal without further changes, the College Curriculum Authority and the College Dean will sign off on the form and a copy will be kept in the College files.
• If Council approves the proposal with changes, please submit a revised electronic form to the Provost's Curriculum Tracking Webpage and send the signed revised paper form to Assistant Dean Habrecht.  At this time, small editorial changes to the electronic form may be made by calling Aileen Chou in the Provost's office.  Major revisions require a new submission.
  
• The College and the Curriculum Tracking System will be responsible for moving the approved proposal on to the next level of authority.

8. Here are some additional things to remember:

• Only the approved forms from the link above are to be used.  We cannot present to Council without the electronic form on file.
  
• Allow one year lead time for a course to be published in the Schedule of Courses.
• A course cannot be offered in the Schedule unless it is approved by the College and the Senate.
• All courses that are renumbered are to be submitted using the course modification form.
• All combinations of courses, changes in course titles, or changes in credit hour values require that the courses be renumbered.
• If your course demands extra library resources, please notify the Dean of the Library so his budget may be adjusted to accommodate your instruction needs.
• Finally, the Graduate Council has asked that departments voluntarily monitor the needs for submitting “triple listed” slash courses. Also, the Graduate Council “…will no longer approve courses at the 7000 and 8000 level when those courses have an undergraduate component." [G. C. Minutes, 3/6/2001]

The Curriculum Committee serves to assist your department.  Please feel free to call or e-mail the Committee Chair at anytime during your approval process.  The Committee will keep you informed of progress of your proposal through the “check points” of the approval process.