Faculty & Staff: Graduate Assistant Information
Graduate Assistant Budget and Tracking Prodedures
Enrollment (Updates coming summer 2008)
Part-time assistantship (working 10 hours per week and receiving partial tuition)
- Must register for 3-6 graduate, non-audit hours (including summer)
- If graduating in the term of assistantship, the student may register for only one hour if the student has actually applied for graduation (Degree Checkout Status is “1” on SIS Screen 110). Departments must make note of this on the GAPA form in the “Remarks” section, or the GAPA will be held for clarification. A student may register for one hour of thesis/dissertation for only one term. Subsequent enrollment will be at the student’s own expense.
Full-time assistantship (working 20 hours per week and receiving full tuition)
- Must register for 12 graduate, non-audit hours (including summer)
- If graduating in the term of assistantship, the student may register for only one hour if the student has actually applied for graduation (Degree Checkout Status is 1 on SIS Screen 110). Departments must make note of this on the GAPA form in the “Remarks” section, or the GAPA will be held for clarification.
Undergraduate and Audit Hours
- The College of Graduate Studies budget allocation will not pay for courses taken at the undergraduate level or for courses taken as audit.
- Departments that require specific undergraduate courses as remedial work must provide an approved plan of study for each student, listing the required courses, before the student begins the degree program, attach a memo explaining the need for those courses and have the plan approved by the graduate dean prior to enrolling students in any undergraduate courses. In limited approved cases, departments can make funds available to support these courses, provided there are sufficient funds in their allocation. No additional allocations are provided to support this activity.
Hours Enrolled over 12
- For the AY 2007-2008, the College of Graduate Studies will no longer fund more than 12 credit hours per student.
Hours Enrolled under 12
- Students enrolled for less than 12 hours will not be reimbursed for the Recreation Center or any other fees incurred due to less-than-full-time enrollment.
