The University of Toledo Libraries : Placing Materials on Course Reserve

(Health Science Campus faculty should see this page instead.)

Placing Items on Reserve (both Electronic and Print)

1. Use a separate reserve list for each course, but list both print and electronic reserves on the same reserve lists.  You can download and print the form in Microsoft Word format or pick up a copy at the Circulation Desk.
2. Complete lines 1-7 at the top of the form to let us know your contact information and more information about the course.  (The accuracy of this section ensures your students will be able to find the course in our online system.)  It also indicates that you have read the Copyright Clearance Statement.
3. List all of the items that you want to put on reserve, including both printed and electronic reserves.  Enter the items on the reserve lists exactly as you will refer to them in class handouts or on the syllabus to avoid confusion.  For example, if you do not mention the author in class or on the syllabus, list only the title.
4. Reserve loan periods must be indicated for items with print copies on reserve.  If no loan period is specified, the material will be placed on 2 hour reserve.  Loan periods available are:
   • 1 hour use, renewable if no other requests
   • 2 hour use, renewable if no other requests
   • Overnight use within 1 hour of closing, 1 hour use at other times*
   • Overnight use within 2 hour of closing, 2 hour use at other times*
   • 3 day circulation*
   • 7 day circulation*
     • * Due 1 hour after opening on day due.
5. In general, all materials submitted for reserve will be offered in both print and electronic formats if at all possible:  items submitted in print will be scanned for electronic reserve, and items submitted electronically will have at least one copy printed out for print reserves.  However, not all materials can be scanned to be placed on electronic reserves within the bounds of copyright law; entire books or significant portions thereof will not be scanned, but the books can be placed on print reserve.  
   
   Please specify if you do not want your items to be placed on electronic reserve.
   
   Audiovisual materials can also be placed on reserve for your class.
6. Items in electronic formats (including Microsoft Word, Adobe Acrobat PDF, and Microsoft PowerPoint presentations) can be submitted via e-mail.  As mentioned above, a print copy will be made of your document.  Please e-mail the files to reserve@utnet.utoledo.edu and include the Course Number in the Subject line of the e-mail, as well as any other information in the body of the message.  We will attach a copy of your e-mail to the reserve list.  
7. If you wish to place an article from an OhioLINK resource, such as the Electronic Journal Center or full text from an OhioLINK Research Database, you can e-mail the proper URL to reserve@utnet.utoledo.edu as above.  Please see this page from OhioLINK for information on the proper (permanent) URL you can use to link to the articles. 

Policies and Processing

Reserve lists should be submitted at least 7 days (1 week) before the class is told that your materials are on reserve.  (Information regarding Electronic Reserves is available in a handout you can distribute to your class).   It could take up to a full week to process your list, depending on the volume of work we have at the time.  Lists must be submitted with the requested books, photocopies, or accompanying e-mail of electronic items.  All reserve lists are processed in order of receipt.  Please submit your list as early as possible to provide these materials to your students.

Reserve materials will be removed from Reserve at the end of each semester unless a different date is indicated.  Personal copies of books and photocopies will be returned to your office by campus mail unless you pick them up in person.

The Library cannot be responsible for replacing lost personal copies of books or articles, although every effort will be made to see that this does not occur. 

Troubleshooting

General troubleshooting information for electronic reserves using Adobe Acrobat is available on the Course Reserves Services page.  

Your students will need a valid student ID number to access electronic reserves.  If the student does not have a student ID (if they are auditing, and not registered for any classes, for example) they may need to obtain a Courtesy Card ($25.00) from the Circulation Department in order to use Reserve materials.   Please contact Janet Douglas (below) if you have any questions about placing items on Reserve or about the print or electronic reserves in general.  

Contact

For information regarding reserve materials at Carlson Library, contact Janet Douglas, (419) 530-2894 or Katie Mihaly, (419) 530-4135, reserve@utnet.utoledo.edu.  To submit reserve items electronically, mail them to reserve@utnet.utoledo.edu and include the Course Number as the subject line.