Residency Requirement:All full-time first-year students are required to live in University housing and participate in the meal plan program, unless they are living with a parent/legal guardian within 50 miles of campus or an exemption has been filed and approved by the Office of Residence Life.
Students who have been convicted or have pled guilty to a felony offense including but not limited to, sexual offenses, such as assault or rape, or the use, possession, sale transportation or distribution of a controlled substance shall not be permitted to reside in University housing.
Application Process for On-Campus Housing (For Spring 2009 Only):
1. Read the Terms and Conditions of the application-contract, listed below.
2. Complete the Housing and Dining Service Application-Contract.
3. Send the Housing and Dining Service Application-contract and a $40 non-refundable application fee to the Office of Residence Life (Mail Stop 519, The University of Toledo, 2801 W. Bancroft St., Toledo, OH 43606-3390).
All funds must be in US currency. Make checks payable to The University of Toledo. Include your Rocket ID number on the check or money order. No cash please.
Spring 2009 Housing Prepayment:
1. A $200 prepayment fee is required for on-campus housing eligibility and it must be received by November 15, 2008.
2. If the $200 prepayment is not received by November 15, 2008 you will not be given a housing assignment.
3. If you apply after November 15, please include the $40 non-refundable application fee and $200 prepayment.
Cancellation Fee:
Application-Contract Cancellation Before January 1, 2009
1. The $40 application fee is non-refundable.
2. The $200 prepayment is refundable in full if a contract cancellation is received by November 30, 2008.
3. If you cancel from December 1 - December 30, 2008, $100 is refundable.
4. If you cancel on or after January 1, 2009, there is no refund.
Assignment Process:
1. Housing assignments are made based on the date we receive your housing application-contract and a $40 non-refundable application fee.
2. In December, you can view your housing assignment at http://myut.utoledo.edu. You will also be sent a housing packet in the mail with information about your assigned move-in date.
3. Mutual roommate requests outweigh building or living learning preferences.
4. Students can request a room change from the third through the sixth week of classes.
5. The University reserves the right to make a housing change once an assignment has been made;
6. Students who are placed on a housing waiting list will be assigned to alternate spaces until a permanent space becomes available.
Take Note:
* We will not process your application-contract without the $40 non-refundable application fee.
* You will be sent a housing conformation card to your address on file.
* Please contact us if your check has not cleared within three weeks.
* There is a room freeze after assignments are made through the end of the second week of the semester. You may request a room change from the third through the sixth week of the semester.
* Each spring semester, students currently living on campus are given priority to sign up for fall housing accommodation. The remaining spaces are assigned to new students based on the date their application-contract an application fee are received.
*The Crossings, Ottawa House and International House are primarily for upper-level students. First-year students will be assigned to these halls if they are participating in a living learning community housed there, or if there are spaces available that have not been filled by upper-level students.
* If you would like to make a change to the information presented on your application-contract, your request must be made in writing. This request will not change your application date. Do not submit another application-contract.
Terms and Conditions:
The housing contract is a legally binding agreement between you and the University. Once you submit your housing and dining service application and it is accepted by the University, your contract is valid for the entire academic year and can only be canceled according to the Terms and Conditions of residence. The Terms and Conditions of residence outline both your responsibilities and those of the University.
Resident Obligations:
The resident agrees to:
1. Be an enrolled, full-time student for the duration of the contract. In the event that the student is not enrolled for classes, the student is subject to room lock changes and associated charges, suspension of their meal plan and door access, and removal from the residential facility.
2. Abide by the policies set forth in these terms and conditions statement, as well as the Residence Living Guide, the Student Handbook, and all other University of Toledo policies.
3. Claim keys to the assigned room by noon on the first day of classes, unless the student has advised the Office of Residence Life of delayed arrival.
4. Inform the Office of Residence Life, in writing, by noon on the first day of classes to cancel their housing contract without being charged housing and meal plan fees.
5. Not change rooms without authorization from the Office of Residence Life or the Residence Hall/Community Director.
6. Accept a room consolidation, if his or her roommate cancels their contract, does not check in to the room, or moves out mid-semester, by being prepared to receive a roommate at any time and by keeping half of the room unoccupied, or by moving in with someone else.
7. Care for the physical facilities of the residence units. Damage to the student's room and furnishings shall be the financial responsibility of the assigned occupants of the room. If damage beyond normal wear and tear occurs to floor public areas of the facility, and it is not possible to determine the responsible person, residents of the floor/suite/wing or building will share the financial responsibility for such damage.
8. Use the residential rooms, the building, its facilities and adjacent grounds solely for residential purposes. Commercial for-profit businesses will not be permitted to operate from or on residential premises owned or operated by The University of Toledo.
Payment of Fees:
1. All fees, including but not limited to housing and meal plan charges, tuition, and other associated fees, are due and payable as may be required by the University. should the resident default in complying with any payment dates for any or resident's financial obligations, the University may seek any remedy in law or in equity, including specific performance of the resident's obligations or seek money damages. The resident agrees to pay all reasonable costs, attorney fees and expenses that are incurred by the University in enforcing this provision.
Reserved Rights of the University:
The University reserves the right to:
1. Reassign students at any time in order to make the most efficient and beneficial use of available accommodations.
2. Enter student rooms to 1) assess and repair the physical facilities 2) complete inspections, and maintain safety standards 3) adjust temperature controls, 4) to exterminate, and/or for other reasons determined necessary by Residence Life staff.
3. Enter and search a student's room and to seize matter possessed in violation of University policy or state law. Such search and seizure will be conducted when there is reasonable cause to believe that a violation has occurred and in the presence of the occupant(s) of the room, unless an emergency necessitates an immediate entry. Conditions that necessitate an immediate entry are limited to times when 1) a person may be physically harmed and/or endangered, and/or 2. when University property is being damaged or is reasonably in danger of being damaged, 3) as directed by The University of Toledo Police Department, 4) to silence disruptive noise,and/or 5) for other reasons determined necessary by Residence Life staff.
4.Change the housing and/or meal plan rates at the beginning of the next semester if such a change is necessitated by economic conditions during the period of this agreement.
5. Assume no responsibility for loss or damage to a resident's personal property. We highly encourage residents to get renter's insurance.
6. Reassign or suspend a student at the University's or the Department of Health's discretion due to illness or disease and in the best interest of the individual student's and the public's safety.
7. Collect outstanding balances on all room and board fees plus collection costs.
Contractual Obligations:
1. Students who have been convicted or have pled guilty to a felony offense including but not limited to, sexual offenses such as assault or rape, or the use, possession, sale, transportation or distribution of a controlled substance, shall not be permitted to reside in University housing.
2. If a room assigned to a student is not available and the University cannot provide alternate housing, the housing and meal plan requirement shall be terminated. All rights and liabilities of the parties involved shall cease, and the student shall be entitled to a prorated refund of room and board fees.
3. A student's contract is in effect for the entire academic year, (August through May) beginning with the first day of classes or the day a student is assigned to a space if classes have already begun, and as long as the student is enrolled for classes . It is expressly understood that breaks between semesters are not included in the basic academic year contract. Students remaining in any residential facility during periods not covered by the contract will be assessed an additional fee per day. Students must receive permission from the Office of Residence Life to remain in a facility during break periods. The Horton International House and the University-Arranged apartments are the only facilities open during break periods.
4. Room and meal plan privileges are non-transferable.
5. Duplication and loaning of University-issued keys or ID card or accommodation of unauthorized guests is prohibited.
Contract Termination:
1. The Housing and Dining Service contract may be terminated by the Office of Residence Life for:
* violation of laws
* violation of University or residence hall regulations or policies
* conduct or existence of such conditions that would reasonably affect the health, safety and welfare of the student or others
* revocation of student status, or
* non-payment of room and board fees.
2. In issues related to termination of the housing contract, the student would have the opportunity to respond to the charges at a hearing conducted by the Director of Residence Life or her designee. A determination of the student's housing status would then be made.
3. When a contract is terminated for violation of policies or laws, the student forfeits any unused portion of room fees for the semester, but is eligible for a refund of board fees according to the refund schedule.
4. Students who are graduating, withdrawing from the University, participating in an approved cooperative/internship experience, or getting married within 30 days will be released from their contract upon submitting a "Request for contract release" form and supporting documents.
5. Students requesting release from their contract for other reasons other than those listed above must submit a "Request for Contract Release" form to the office of Residence Life. release request form no less than 14 days prior to the end of the semester. Requests will be reviewed and if approved, releases will be in effect upon issuance of a decision by the Office of Residence Life.
The 2008-2009 housing application-contract is available in .PDF format below. If you do not have Adobe Reader to download this file, visit http://www.adobe.com.